Merck Executive Administrative Assistant, Oncology in Montreal, Quebec

The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. With a diversified portfolio of prescription medicines, vaccines and animal health products, Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Merck’s Global Human Health (GHH) Division abides by a "patient first, profits later" ideology. Results-driven and ambitious, this team of individuals represents a functional balance between meeting company objectives and the needs of people around the world. The division is comprised of sales and marketing professionals who are passionate about their role in bringing Merck's prescription medicines, vaccines, and other medical products to our customers worldwide.

The position reports jointly to the Executive Director – Oncology Business Unit. The Senior Administrative Assistant works with both Executive Director and their commercial management teams to create an efficient, organized workplace, and to provide general support to the business.

Responsibilities include, but are not limited to:

  • Coordinates and executes communication with various stakeholders. Supports the directors and product managers in the execution of strategies and tactics.

  • Manages the supplier payment process, including purchase orders, purchase requisition reconciliation, invoice processing and follow-up of related issues.

  • Manages Corporate credit cards (p-Card and meeting card) and processes related expense reports.

  • Maintains the Executive Directors’ calendars and daily schedule, organizes meetings and makes travel arrangements.

  • Interacts with senior level individuals both within and outside of the Company, locally and globally.

  • Assembles and analyzes confidential information, prepares reports/ presentations, agendas and correspondence of varying degrees of complexity.

  • Provides support to the Fertility team (such as discount contracts, rebate cheques, etc.)

  • Provides general administrative support as needed.

The Senior Administrative Assistant is responsible to demonstrate full knowledge of compliance with all Merck policies, including, but not limited to, the Merck Code of Conduct, “Our Values and Standards”.


  • High School diploma, a DEC in Office Technology or its equivalent would be an asset

  • More than five years of relevant experience

  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) is essential

  • Knowledge of SAP/COMET and HtR is an asset


  • Language: Bilingual (French and English), written and oral

  • Focuses on customer needs

  • Achievement orientation: Plans and organizes work in an efficient and effective manner to meet objectives

  • Demonstrates the following leadership behaviors:

  • Business acumen: Understands the functioning of the company

  • Communications: Communicates openly and honestly, considering other points of view in order to respond appropriately

  • Continuously learns: Keeps current with business changes

  • Creativity and innovation: Ability to promote new things, such as introducing a previously unknown or untried solution or procedure to the department

  • Diversity: Committed to ensuring and fostering, throughout our workforce, an environment in which diversity is valued and respected

  • Flexibility: Adapts and works effectively within a variety of situations, and with various individuals or groups

  • Problem solving: Plans and organizes work independently, in an efficient and effective manner to meet objectives

  • Teamwork: Ability to work cooperatively with others

Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life.

Our employees are the key to our company's success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Merck's benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives. Merck is an equal opportunity employer, proudly embracing diversity in all of its manifestations.

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Job Administrative Svcs Generic

Title: Executive Administrative Assistant, Oncology

Primary Location: NA-CA-QC-Montreal (Kirkland)

Requisition ID: ADM009560